If you despatch on hired pallets and crates, from CHEP or from VPS (Viscount Pooling Systems), you know the routine. The truck leaves, and then someone opens a second system and types the same load in again: who it went to, how many pallets, which docket. Miss one, or key a number wrong, and the pallets stay on your account. You keep paying hire on equipment that is sitting in someone else's yard, and you find out weeks later when the statement doesn't add up.
FreshTrack now takes that job away. CHEP and VPS transfers are sent from the dispatch load itself.
How it works
- Build the load as you do today: pallets scanned on, customer and carrier set.
- Send the transfer from the load. FreshTrack works out the equipment and the quantities from what is actually on it.
- The docket number comes back onto the load, and the transfer appears in your transfer list.
What you get
- No second keying. The transfer is built from the pallets and crates on the load, so what you despatch and what you transfer always match.
- Pallets and crates. Pallets and returnable crates each go under their own equipment code.
- Accounts recorded once. Each trading partner's pooling account number is held against them, not typed per load.
- A docket on every load. The transfer number and the date it was sent are saved on the dispatch load.
- No double sends. If a load already has a transfer, FreshTrack asks before sending it again.
- Your team is told. A confirmation goes to the people on your pallet movements mailing list.
- One list to reconcile from. Every transfer, with sender, receiver, load, docket, date and quantities by equipment type.
Why it matters
Pallet hire is a small line that grows quietly. A transfer that was never raised keeps costing you every day until someone notices. When the transfer is part of despatching the load, it can't be forgotten, and when your statement arrives you have your own record to check it against, load by load.
Alongside your retailer EDI
Pallet transfers sit next to the EDI that FreshTrack already runs with Woolworths, Coles, Aldi and Costco. The same load that sends the advance shipping notice to the retailer now sends the pallet transfer too. Read more about EDI for fresh produce suppliers.
What's next
Loscam transfers are planned. If you use Loscam, tell us, and we will let you know as soon as it is ready.
How to get it
CHEP and VPS transfers are switched on per site. If you are a FreshTrack customer, ask our team to enable them and set up your account details. If you're not yet, book a demo and we will send a test transfer from one of your own loads. The full feature is described on the CHEP pallet transfers page.